Workplace implications of artificial intelligence: Essential points for employees to consider
In today's digital world, Artificial Intelligence (AI) is increasingly being employed across various professions. From translating contracts to automating routine tasks, AI has become an integral part of work life. However, this integration comes with a set of legal responsibilities for employees.
Firstly, if a company allows the use of AI, the employee remains responsible for the work result. This means that errors in a translation, for instance, would fall under the employee's purview, not the AI tool's.
Employers can take recourse against employees who violate third-party copyrights and pass on the work result to the company. Unauthorized use or distribution of AI-generated content that includes copyrighted materials could expose both employees and their organizations to legal liability.
To avoid such infringements, employees are required to check the result of AI tools and correct any errors. They must not submit confidential or proprietary information to unauthorized AI systems and should use AI tools only as permitted by their employer’s guidelines.
The protection of sensitive data is another crucial aspect. Employees must comply with relevant privacy laws, such as the General Data Protection Regulation (GDPR) or the California Privacy Rights Act, which regulate the handling, processing, and transfer of personal and confidential data through AI systems. Companies may require employees not to share personal data on unapproved AI platforms, to protect against data leaks or breaches.
In specific jurisdictions like California, evolving AI employment regulations impose additional responsibilities. These regulations require transparency about AI use, notice to employees about AI-influenced decisions, and protection against discriminatory outcomes. While these rules focus on employer obligations, employees must cooperate with measures like appeals or data correction requests related to AI decision-making.
Employers have a duty to inform and train their employees about the risks of copyright infringement when using AI. Using such data without appropriate permission or license can constitute a copyright infringement. Employees cannot blame AI for working incorrectly, and legal consequences for employees who violate copyright laws when using AI can range from reprimands to warnings, and even dismissal.
As we approach August 18, RTL Germany will delve deeper into the topic of AI, exploring its impact on our daily lives, the opportunities it offers, and the social debates it triggers. It's essential for both employees and employers to stay informed and compliant in this rapidly evolving digital landscape.
[1] ntv.de, awi/dpa (May 7, 2025) [2] Copyright Act [3] California Labor Code [4] General Data Protection Regulation (GDPR) [5] California Privacy Rights Act
- To ensure compliance with the community policy, employees should familiarize themselves with the legal implications of using Artificial Intelligence (AI) at work, particularly instances of copyright infringement, and adhere to the guidelines provided by their employers to avoid potential legal liabilities.
- In the realm of education and self-development, personal growth, and employment, it's crucial for individuals to understand the dynamics of AI and its integration in work life, including the ethical use of AI-generated content and the protection of sensitive data, in light of technology advancements and emerging AI employment regulations.
